SALARY 115K
Job description
Our company is seeking an Executive Assistant with HR experience to provide administrative support to our executive team while also assisting with human resources tasks. The ideal candidate will be able to handle a wide range of administrative and executive support-related tasks while also possessing a strong background in HR functions. The successful candidate will be highly organized, detail-oriented, and able to work in a fast-paced environment.
• Serve as the “Gatekeeper” for Ownership by being the primary point of contact for internal and external matters.
• Serve as the HR Manager for the company duties will include:
1. Recruitment: This involves the sourcing, screening, interviewing, and hiring of new employees.
2. Employee Benefits: An HR Manager is responsible for creating and administering employee benefit programs such as health insurance, retirement plans, and paid time off. Including in this responsibility will be to process and review all monthly benefits invoices.
3. Employee Relations: An HR Manager acts as a liaison between employees and management to ensure that workplace issues are resolved in a fair and consistent manner.
4. Compliance: An HR Manager ensures compliance with employment laws, regulations, and company policies.
5. HR Administration: An HR Manager is responsible for maintaining employee records, managing HR budgets, and implementing HR policies and procedures.
6. Working together with on-site management teams to review and finalize all payrolls.
• Responsible for some light bookkeeping and reconciliation duties for the ownership executives upon request.
• Source professional consultants and vendors from various trades, perform due diligence and make recommendations to Ownership for multiple jobs at any given time.
• Provide calendar management on behalf of Ownership: Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day operations.
• Provide meeting support: Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; record meeting minutes, which accurately list key points and takeaways; creation of tasks lists and deliverables.
• Complete a variety of administrative tasks including, but not limited to assisting with special projects; designing and producing reports and presentations; composing and preparing correspondence; maintaining contact lists; making travel arrangements.
• Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
• Replenish office materials such as printer supplies, paper, office supplies, etc.
• Provide event management support as requested.
• Invest in building long-lasting relationships both externally and internally.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. Other duties will be assigned for the overall benefit of the organization.
Job Type: Full-time
Benefits: Medical Benefits & Generous PTO
Qualifications
Assertive, highly motivated, organized and a self-starting individual
Strong attention to detail and time management skills
Ability to effectively manage multiples tasks & responsibilities for various properties at a given time
Superb verbal, listening, and written communication skills
Effective interpersonal and teamwork skills
Tenacity to accomplish tasks, follow-through and meet deadlines
Entrepreneurial focus and the ability to see the big picture while simultaneously focusing on details and timelines
Must be technologically savvy with the ability to easily pick up computer programs and technology
Must always exhibit a professional demeanor
(5) Years of Real Estate Industry Experience or Property Management Experience is a must