Our client, a building supply company, is looking for a proactive and reliable Office Admin to carry out a variety of administrative and clerical tasks to ensure the efficient and smooth operation of the business on a daily basis.
The ideal candidate must have outstanding time management, strong attention to detail, and problem-solving abilities, as well as the ability to create a positive experience for others while optimizing office workflow procedures.
Managing office tasks such as filing, preparing, and sending invoices, answering phones, scheduling meetings and appointments, and taking detailed minutes
Managing, screening, and distributing email, correspondence memos, letters, and forms; answering phone calls, emails, and text messages and routing or redirecting them to the appropriate recipient as needed
Manage the daily/weekly/monthly agenda or meetings of the department and transcribe minutes from meetings as needed
Develop and maintain a filing system, support, and facilitate the completion of regular reports, and anticipate the needs of the department
Provide professional assistance both with internal and external stakeholders and generally give helpful and positive assistance in the workplace
Submit timely reports and prepare presentations/proposals as assigned and assist in other clerical tasks whenever necessary
1+ year of prior work experience as an Administrative Assistant or similar role
Knowledge of office management systems and procedures, office organization, clerical work, and administrative tasks
Ability to carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Excellent multi-tasking skills, time management capability, integrity and professionalism, interpersonal skill, good manners, and a calm demeanor
Strong written and verbal communication skills, familiarity with Microsoft Office, Google suits, and data filing systems
Proactive, hardworking, and able to manage time, pay attention to detail, and solve problems